Hospitality & Tourism

A Conference and Event Organiser plans, coordinates, and manages operations for conferences, trade shows, conventions, banquets, seminars, and special events. The position involves evaluating client needs, establishing project timelines, managing event budgets, and overseeing supplier agreements. The position ensures all event components, including venue allocation, catering, technology, and scheduling, align with client goals and operational standards.Responsbilities<ul><li>Establish project objectives, timelines, and budgets for corporate and public events.</li><li>Manage service level agreements and contracts with third-party vendors, suppliers, and venues.</li><li>Monitor project expenditure to ensure events operate within approved financial limits.</li><li>Ensure all event activities adhere to relevant work health and safety (WHS) regulations and venue policies.</li><li>Supervise on-site operations and contractor activities during event execution.</li><li>Manage risk management strategies to mitigate potential operational disruptions.</li><li>Evaluate post-event outcomes against established key performance metrics and client requirements.</li><li>Oversee promotion strategies to increase event attendance and participation.</li></ul>Main tasks<ul><li>Meeting with clients to review event requirements, scope, and objective expectations.</li><li>Presenting tailored event package options and cost estimations to prospective clients.</li><li>Negotiating terms and pricing with venue providers, caterers, and equipment suppliers.</li><li>Sourcing audio-visual equipment, staging, lighting, and digital infrastructure for event spaces.</li><li>Coordinating transportation, accommodation, and registration arrangements for event delegates.</li><li>Designing floor plans, seating arrangements, and signage placement within event venues.</li><li>Developing detailed run sheets and operational schedules for staff, presenters, and suppliers.</li><li>Coordinating with catering teams to finalize menu selections and dietary requirements.</li><li>Managing on-site registration systems and attendee entry procedures during event days.</li><li>Conducting final budget reconciliations and reporting operational variations to senior management.</li></ul>Skills Required<ul><li>Budget Management: Skill in drafting, monitoring, and balancing event budgets.</li><li>Project Management: Skill in coordinating multiple event schedules, resources, and deadlines simultaneously.</li><li>Negotiation: Ability to secure commercial terms and service agreements with external vendors.</li><li>Stakeholder Coordination: Skill in coordinating effectively with clients, suppliers, venue staff, and delegates.</li><li>Problem Solving: Capacity to resolve operational issues under time constraints during live events.</li><li>Written and Verbal Communication: Ability to present event proposals clearly and draft operational reports.</li><li>Time Management: Capacity to prioritize tasks and meet milestones across concurrent projects.</li><li>Risk Assessment: Skill in identifying venue hazards and maintaining health and safety protocols.</li></ul>

Annual

Become part of the team bringing conferences and events to an iconic Fremantle venue!

Conference and Event Organiser

Full time

Reservations

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StudyInGoldCoast is a part of the Workinitiatives network

StudyinGoldCoast is a part of the Workinitiatives network

Jobs in Australia

Hospitality and tourism

1 available jobs

Conference and Event Organiser