Advertising, Arts & Media

<p>AIEC EVENTS is looking for a person who is responsible for planning, organising and coordinating exhibitions, conferences, trade shows, roadshows, special events and board meetings in accordance with client requirements and event objectives. Select suitable venues, liaise with venue authorities, prepare exhibition master layouts using AutoCAD, and coordinate the necessary permissions and approvals with relevant agencies. Identify and finalise vendors, negotiate service arrangements, and coordinate event logistics, including meeting spaces, catering, signage, travel arrangements, accommodation and other operational requirements. Coordinate with clients, exhibitors, show managers, suppliers and contractors to finalise event arrangements, prepare operational schedules, and oversee the execution of events to ensure smooth and timely delivery. Monitor event requirements, coordinate on-site activities, resolve logistical issues and ensure that all arrangements are completed in accordance with the approved plans and organisational requirements.</p><br><h3>Benefits</h3><ul><li>Competitive annual salary of AUD $80,000–$90,000.</li><li>Opportunity to work on cultural festivals, concerts and live entertainment events across Australia.</li><li>Exposure to event planning, logistics, supplier coordination and on-site event operations.</li><li>Collaborative working environment with venues, performers, sponsors and industry professionals.</li><li>Opportunities to develop event management, project coordination and stakeholder management skills.</li><li>Varied and engaging work across different events and locations.</li><li>Opportunity to contribute to the delivery of memorable cultural and entertainment experiences.</li></ul><br><h3>Task & responsibilities</h3><ul><li>Plan, organise and coordinate exhibitions, conferences, trade shows, roadshows, corporate meetings, cultural festivals, concerts and other events in accordance with client requirements and organisational objectives.</li><li>Select suitable event venues, liaise with venue authorities regarding facilities and arrangements, and prepare exhibition master layouts, floor plans and space allocation drawings using AutoCAD.</li><li>Coordinate with relevant government agencies, local authorities and venue management to obtain necessary permissions and approvals for conducting exhibitions and other events.</li><li>Identify, evaluate and finalise vendors, suppliers and contractors, negotiate service arrangements, coordinate contracts and purchase orders, and monitor the timely delivery of required services.</li><li>Manage event logistics, including venue facilities, catering, accommodation, travel arrangements, staging, audiovisual equipment, signage, exhibition infrastructure and other operational requirements.</li><li>Assist in preparing event budgets, obtaining supplier quotations, monitoring expenditure, processing purchase orders and invoices, and maintaining financial records to ensure cost-effective event delivery.</li><li>Liaise with clients, exhibitors, show managers, sponsors, artists, performers, contractors and venue authorities to communicate event requirements, coordinate arrangements and resolve operational issues.</li><li>Prepare event schedules, operational plans, presentations, production timelines and run sheets; conduct pre-event coordination meetings; and organise staffing, contractor schedules and exhibitor service requirements.</li><li>Oversee on-site event operations, including venue setup, rehearsals, event execution and dismantling, while coordinating security, fire safety, medical support and other necessary safety arrangements.</li><li>Coordinate event registrations, exhibitor documentation, ticketing and promotional activities with relevant teams, monitor event performance, gather participant feedback and prepare post-event reports to improve future events.</li></ul><p>&nbsp;</p><p>&nbsp;</p><p>Flexibility to work outside standard business hours and travel when required.</p><br><h3>Qualification & experience</h3><ul><li>At least 2 years of relevant experience in event coordination, event management, festivals, concerts or live entertainment.</li><li>A qualification in Event Management, Hospitality Management, Business, Marketing or a related field is desirable.</li><li>Demonstrated experience coordinating event logistics, venues, suppliers and multiple stakeholders.</li><li>Strong organisational, planning, communication and time-management skills.</li><li>Experience assisting with event budgets, operational documentation and project schedules.</li><li>Ability to prepare presentations, reports, event briefs and logistics plans.</li><li>Strong problem-solving skills and the ability to manage competing deadlines.</li><li>Proficiency in Microsoft Office and relevant planning or ticketing platforms.</li><li>Good written and verbal English communication skills.</li><li>Flexibility to work outside standard business hours and travel when required</li></ul>

Annual

Join AIEC EVENTS to coordinate festivals, Bollywood concerts and live entertainment across Australia, earning $80,000–$90,000 annually.

Event Coordinator

Full time

Event Management

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Jobs in Australia

Advertising arts and media

1 available jobs

Event Coordinator